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Parent and Family Engagement

2018-2019 Parent and Family Engagement Committee Members

Janalee Olhausen-Kaylor – Principal         

Christine Reading – Federal Coordinator 

Sara Curry – Parent Facilitator

Amy Weelborg – PTO President                

Eva Burcham – Parent

Amanda Matthews – Parent                         

Grace Raynor – Parent


Alpena Elementary School Compact



The mission of the Alpena Elementary School is to provide a safe, equitable, quality education for all students.  We will provide high-quality curriculum and instruction in a supportive environment that enables the students to meet the academic standards set forth by the Arkansas Department of Education.


The School

  • Alpena Elementary will provide a rigorous, differentiated program that meets the needs of all learners.
  • Alpena Elementary will communicate with families weekly regarding curriculum, events, and activities.
  • Alpena Elementary will implement a Positive Behavior System that allows for recognition and redirection in a positive way.
  • Alpena Elementary will incorporate Character Education into the curriculum.


The Home

  • Parents/Guardians at Alpena Elementary will send their children to school appropriately dressed, prepared to learn, and on time.
  • Parents/Guardians at Alpena Elementary will read to/with their children for 15 minutes five times weekly.
  • Parents/Guardians at Alpena Elementary will attend all Parent/Teacher Conferences during the year to discuss the academic progress of their children.
  • Parents/Guardians of Alpena Elementary will assist their children with their homework/assignments on a regular basis to ensure completeness and accuracy.

Alpena Elementary Parent and Family Engagement Plan

1. List various communication strategies used in your school to provide additional information to parents and to increase parent and family engagement in supporting classroom instruction.

  • The Alpena Public School website provides a classroom web site for each teacher.  Homework assignments and pertinent classroom information will be available on classroom web sites.  Also, parents can access their child's grades using a PIN number they received at the beginning of the school year.  Parents may use e-mail to communicate with members of the school staff.
  • Each teacher will send home a weekly folder with information specific to his/her classroom. Parents will be asked to sign any logs (behavior/reading) and return the folder each week.
  • Alpena Elementary School will provide parents with progress reports/report cards every five weeks with information regarding their child's academic progress.
  • Alpena Elementary School teachers will routinely contact parents on an individual basis to communicate about their child's progress.
  • Alpena Elementary School will send parents a parent-friendly letter that explains their child's test results and standardized test scores.

2. List the proposed parent meeting, conferences and activities regularly throughout this year and the dates providing flexible meeting times that you have planned to increase parent and family engagement and build staff and parent capacity to engage in these types of efforts. (Must include the 2 state mandated parent/teacher conferences each year.)

  • Open House - August
  • Parent Volunteer Training – August
  • Title 1 Meeting - August
  • Parent/Teacher Conferences-September and February
  • Grandparent's Day-September
  • Book Fair Helpers-September
  • Red Ribbon Week-October
  • Veteran's Assembly-November
  • Peewee Program/Round Robin - Fall/Spring
  • Character Assemblies - Monthly
  • P.O.P Program - Quarterly
  • Parent Center - open daily
  • Science Fair - Spring

3. How will your school provide information to parents about volunteer opportunities (must include state mandated parent training)?

  • Alpena Elementary School will send out information (flyers, marquee, FB page, weekly phone call) informing parents of the Volunteer Training Meeting.
  • Parent volunteers are provided training in month of August.
  • Information is placed on the Alpena School District's website, including educational goals and links to educational sites for learning.
  • Parental involvement groups are developed yearly. Information for these groups (ex.Booster Club, PTO) is advertised on the Facebook Pages (Elementary PTO, and Booster Club).
  • Teacher Excellence and Support System (TESS) mandates training that includes parental involvement.
  • Parent Surveys are sent out in September. Parents have the opportunity to rate the school and offer suggestions anonymously.

4. How will your school work with parents to create a School-Parent-Compact?

A Parent and Family Engagement Committee, which is comprised of teachers and parents, will work together to develop a Learning Compact that outlines the responsibilities of the school and home to foster academic growth for all learners.  The committee will carefully consider the needs of families in our community to ensure goals are attainable for all parties.  Teachers will be responsible for discussing the compact with parents and all stakeholders will sign the compact.

5. How will your school provide opportunities for parents to be involved in the development, implementation and evaluation of the school wide school improvement plan, and the Annual Title I Meeting to engage them in the decision-making processes regarding the school's Title I, Part A Program?

  • Alpena Elementary School will support the formation of a Parent Teacher Organization that will foster parental and community involvement within the school.
  • Alpena Elementary School will establish a Parent and Family Engagement Committee for the 18-19 calendar year.  Parents will advise the committee on specific needs and/or concerns that need to be addressed/resolved.  The committee will develop a plan for addressing areas of concern.

6. How will your school provide resources for parents?

  • A Parent Center is located in the elementary building and is open daily during school hours.  Books and charts are available for check-out as well as free personal hygiene items.
  • Informational packets are distributed during Open House each year (include a copy of the school's Learning Compact).  The Parent Involvement Plan is available on the school website.
  • The Alpena Elementary School principal shall designate (1) certified staff member who is willing to serve as a parent facilitator.
  • Located in the handbook is the school's process for resolving parental concerns, including how to define a problem, whom to approach first, and how to develop solutions.

7. How will your school engage parents in the evaluation of your parent and family engagement efforts?

The Alpena School District will conduct an annual survey to improve school effectiveness. Categories and indicators of effectiveness (strongly agree, agree, neutral, disagree, strongly disagree):

  •  Alpena Elementary School will be a Welcoming School Environment: Parents feel welcomed and valued when visiting the school.  Each family's ethnicity and culture is recognized and respected by school staff.  Parent school activities are planned at different times of the day and week to provide all parents a chance to participate.
  •   School/Parent Communication: Parents receive timely school communication and in many different ways, such as: parent information packets, telephone calls, newsletters, e-mail, parent-teacher conferences, home visits, public meetings and school/district websites; School communication with parents is always done in a consistent manner that is available for all parents; School communication and information is easy to understand and provided in a language parents can understand; Parents are provided regular reports of their child's educational progress; Parents are encouraged to communicate to school staff any concerns they may have related to their child's grade/program placement and academic progress.
  •  School Volunteer Opportunities: Volunteer parents are welcomed and appreciated by school staff; Volunteer parents are given helpful guidance, suggestions and materials by the school that allow them to best use their skills and talents when volunteering in the schools; School staff recognizes and work to remove barriers that may keep parent volunteers from participating in school activities.
  •  Parent as Decision Makers: Parents are included in the annual evaluation of the school's Parental Involvement Plan; Parents are included in the decision-making process for developing the school's Parental Involvement Plan; Parents are included in making decisions related to the educational placement and progress of their child.
  •  Partnerships with Community Resources: The school provides information to parents about community organizations that support their child's learning.
  •  Parental meetings provide learning opportunities for parents and students; as well as discussions on parental involvement. Parent facilitators will work with staff and parents to ensure that parental participation is recognized as an asset for the school and student.
  • Staff and administration will utilize the School Messenger and the school's Facebook pages to communicate with and inform parents and community members of upcoming events in the schools. Parent links are available on the district web site to assist parents with the learning needs of students.

8. How will your school use the parent interest surveys to select, plan and implement parent and family engagement activities that will be offered throughout the year?

  • Alpena Elementary School will ask parents to fill out a parent survey to get information from parents concerning the activities they feel will be most beneficial in the efforts to support their child academically.
  • Alpena Elementary School will use the results of the parent interest survey will be used to plan the parental involvement activities for the year. 
  • Alpena Elementary School will evaluate the activities that were suggested by the parents at the end of the year as part of the annual parental involvement plan evaluation.

9. When will your school plan the Annual Title I Meeting that must be conducted separately? (It CANNOT be held in conjunction with any other meetings or activities.)
The Annual Title I Meeting will be held in August to inform parents of their right to be involved in the planning, review, and improvement of parent programs.  Descriptions and explanations of the curriculum used in the school, the types of assessment and the proficiency levels will be discussed. The agenda, the sign-in sheet and the minutes for this meeting must be generated separately from any other events and kept on file in the school's office.